Receptionist cum Administrative Assistant (Yearly Renewable Contract)

Job Description

At least 3 years of relevant experience in a MNC environment

→ European Automobile MNC

→ Working hours: 8.30am to 5.30pm, Monday to Fridays

→ Yearly renewable contract role, subject to performance


Our Client is a European MNC, focused on the premium segments of the international automobile markets.




  • Attending to calls and relay message if necessary.
  • Greet visitors on arrival and inform the respective staff on the arrival of his/her guest.
  • Collection of incoming mails and distribution it to the staff's mail box.
  • Arrangement of courier services
  • Manage monthly staff order of company's lifestyle products
  • Arranging limousine/ taxi booking for visitors (if required).
  • Coordinate with the messenger on daily task, especially delivery of documents for parcels.
  • Coordinate with the tea lady for the setting up of beverages and food needed for the meetings.
  • Housekeeping of storeroom
  • Ensure the TV wall latest video or any request from staff to put in welcome note for their workshop


  • Raising of PO & PR.
  • Responsible for printing of name cards, letterhead and envelopes.
  • Replenish and prepare stationary for all staff and record stationary usage.
  • Update postage record for the franking machine, once amount running low raise PO for Top-up to SingPost)
  • Update all vendor maintenance contract folder & follow-up with all services.
  • Grand Door ID card access for staff from any country to Singapore office .
  • Liaise with building management on issues such as office electricity, toilets, VIP visits etc.
  • Keep track of yearly budget report for all Office Maintenance & Expenses for Controlling Department.
  • Manage all maintenance services.
  • Other ad-hoc tasks as and when assigned.



  • Minimum Diploma level or equivalent.
  • Working knowledge of Microsoft Office (Word, Excel).
  • Proficient in spoken and written English.
  • Work experience in a multinational company an advantage.


Personal qualities:

  • Attention to detail.
  • Pro-active and reliable.
  • Good interpersonal and communication skills.
  • Possess good working attitude and pleasant personality.


  • Temporary / Contract
  • 8.30am - 5.30pm, Mondays to Fridays
  • From S$2,400.00 to S$3,000.00
  • Central
  • Administrative / Secretarial

EA Personnel: Jasmine Lee
EA Personnel Reg. No.: R1108564

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