Executive Secretary (6 months contract / European MNC @ Suntec)


Job Description

→ Preferably 5  years of secretarial exp. preferably in MNC environment

→ European Chemical MNC @ Suntec Tower

→ Working hours: 8.30am to 5.30pm, Monday to Fridays

→ 6 months contract role, subject to renewal depends on business needs

 

Our Client is the world's leading chemical company engaging in the development, manufacturing and sale of a wide range of products for agricultural products and nutrition, colorants and finishing products, chemicals, and plastics and fibers for numerous applications in almost all industries.

 

Objectives:

According to the general guidance from the supervisor, independently support the Managers and team with the aim to facilitate the operations of the GBU-Human Nutrition information flows and formal people interactions for region and countries. 

 

Job Responsibilities:

Office & Administrative Support to GBU

  • Provide support to manage visitors and calls at all levels within the organization, industry, and community with great frequency of senior-level internal and external business contacts
  • Communicate instructions to various individuals and/or departments; provide and obtain information from other managers or external representatives and convey the feedback to the supervisor
  • Organize and expedite flow of work through supervisor's office and initiates follow-up action as instructed

Correspondence

  • Organize and maintain Managers correspondence, records
  • Transcribe dictation, often of a highly technical and/or confidential nature
  • Route or answer routine correspondence not requiring supervisor's attention
  • Prepare special reports and organizes complex documents requiring multi software applications

Preparation of documents & Information handling

  • Prepare the presentation materials and correspondence as requested by the Supervisor
  • Collect, summarize and compile relevant business data into reports
  • Handle confidential information, files, documents, materials to ensure information security for proper use
  • Establish and maintain a proper filing/ database system for easy retrieval and accurate documentation to facilitate information flows.
  • May need to attend meetings, seminars, conference, etc. to take notes, minutes and prepare reports

Workshops

  • Plan and organize regional and global meetings
  • Plan and organize customer/distributor workshops and visits

Logistics support for business meetings and travel

  • Maintain the Managers meeting agendas and team appointment/travel calendars and organizes business travels, including reservation of hotel accommodation, ticketing, travel document application, etc
  • Prepare meetings, workshops, conferences etc. by providing logistics services (e.g. venue selection, invitations, agenda, participants' confirmations, hotel reservations), including assistance in preparing documents. May need to attend such meetings to take notes, minutes and prepare reports.
  • Prepare and submit travel expenses statement as requested

Finance support

  • Process invoices and create new vendor master

Others

  • Assist in orientating new staff joining the department or unit whenever required
  • Provide administrative support such as stationery management, general supplies
  • Coordinate department internal issues, employee social activities, contact lists updates, etc
  • Organize and send prototype samples, product catalogues, marketing samples

 

Job Requirement

  • Minimum GCE A level/Diploma in Business Administration/Management with at least 5 years of business and administrative support.
  • Teamplayer with strong interpersonal and communication skills
  • Proficient in Microsoft office applications
  • Resourceful and able to work independently

 


  • Temporary / Contract
  • 8.30am - 5.30pm, Mondays to Fridays
  • From S$4,000.00 to S$5,000.00
  • Central
  • Administrative / Secretarial

EA Personnel: Jasmine Lee
EA Personnel Reg. No.: R1108564

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